Application letter: a ready-to-adapt template
An application letter is a short, formal letter requesting a position. Many West African public bodies and companies still ask for one, sometimes handwritten.
Application letter or cover letter?
The application letter is brief and formal: which job you are applying for and what you enclose. The cover letter argues your case. Some ads ask for both.
The template
Template
First name SURNAME
Address, town
Phone — email
The Managing Director, [Company]
[Town], [date]
Re: Application for the position of [title]
Dear Sir/Madam,
I wish to apply for the position of [title] advertised in [publication] on [date].
I hold a [qualification] and have [length] of experience in [field]. Please find enclosed my CV and copies of my certificates.
I look forward to hearing from you.
Yours faithfully,
Signature
| Method | Cost | Strength | Risk |
|---|---|---|---|
| Write it yourself from an outline | Free | Truly personal letter | Slow, structure mistakes are common |
| Template found online | Free | Fast | Copied phrases recruiters recognise |
| General AI (ChatGPT, Gemini…) | Free or subscription | First draft in seconds | May invent skills or figures |
| EmploiZen | Free guided outline, AI letter from 300 CFA francs | Uses your CV and the job ad, flags invented figures | AI writing is paid; proofread as with any letter |
Whatever the method, read it aloud: you must be able to defend every line in an interview.
Handwritten version
- Plain white paper, blue or black pen.
- Full draft first, then copy without crossings-out.
- Keep a photo or scan before submitting.
Frequently asked questions
How do I write an application letter for a job?
Yours faithfully or yours sincerely?
Can I email an application letter?
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